Case 01. Finance sector, 2023
Compliance cost turned into profit protection
68%lower monthly records overhead
1,200+sq ft of office space reclaimed
80%less admin time on filing and retrieval
ISO/IEC 27001:2022 certified
Your documents, professionally governed.
Secure offsite storage, barcoded indexing and retrieval on demand for Nepal's banks, insurers, hydropower companies, government bodies and corporates.
250,000
sq ft purpose-built facility
ISO/IEC 27001
2022 certified
24 / 48 h
rush and standard retrieval
Zone V
seismic design to NBC 105:2020
8
sectors served
Where are your records right now?
Photographed inside working institutions. Names and signage removed at the client's request.
The same story, four more rooms
And when it goes wrong, it goes wrong at once
Supreme Court of Nepal, 9 September 2025
Arson destroyed 20,034 of the court's 24,234 active case files and about 197,000 archived files. No offsite copy existed.
Source: Kantipur, 16 October 2025
Rasuwa, 26 August 2026
Flood water swept away the Timure customs office and other government buildings. Residents lost citizenship, land and education certificates.
The same records, six weeks later
Before: client premises
After: Blackbox custody
The risk was never which building the records sat in. It was that nobody could prove what was in it.
Onboard, store, retrieve, refile, destroy
Secure storage
Climate-controlled vaults, advanced fire protection, a separate area for each client. Every carton located to a precise rack position.
1.7 cu ft carton
Dual-signed seal
Indexing
Documents sorted by type, then indexed against your own nomenclature so any file is retrievable by any field.
4 fields
115 characters
Retrieval and refile
Raised by a registered authorised person, delivered to the location you name, acknowledged in writing by both parties.
24 h rush
48 h standard
Secure destruction
Retention schedules agreed with your team. Nothing destroyed without written authorisation. Certificates issued on completion.
Lifecycle alerts
Witnessed
Imaging and scanning
High-fidelity digitisation with indexed output and web retrieval. Available on demand instead of physical delivery.
Scan on demand
Web retrieval
A system, not a person's memory
Every carton carries a barcode. Every document is indexed against it. Every movement is logged against a named person and a timestamp. Retrieval survives any staff departure.
- Index4 fields
- BarcodePer carton
- SealBoth sign
- TransferGPS tracked
- VaultRack position
Every step scanned. Who, what and when, retrievable in minutes.
Triple-scan chain of custody
Each touchpoint logged against a named handler.
Online inventory and billing
See what you hold, wherever you are.
Automated retention alerts
Notice before a limit is reached, not after.
Authorised persons only
Registered at setup. Nobody else can release a file.
The location of the facility is not published. It is disclosed to contracted clients under agreement, and visits are arranged individually.
250,000
sq ft, purpose-built
Zone V
NBC 105:2020 seismic
47 m/s
wind loading
24/7/365
monitored
Fire suppression, VESDA detection, dual-layer access, climate-controlled vaults.Inside the facility
Institutions have outsourced their records since the 1950s
Professional records storage is standard practice for the world's largest companies and banks. The industry's largest provider was founded in 1951 and today holds records for most of the Fortune 1000.
1951
Iron Mountain founded, New York
240,000+
customers in 61 countries
740M+
cubic feet of physical records stored
≈95%
of the Fortune 1000 are customers
Source: Iron Mountain Inc., Form 10-K for fiscal year 2025, filed with the US SEC
9 September 2025. The Supreme Court fire.
Arson at the Supreme Court of Nepal destroyed 20,034 of its 24,234 active case files and about 197,000 archived files. Across the country's courts, about 933,000 case files were lost in the unrest.
The building was not the failure. The absence of a second copy was.
Source: Supreme Court preliminary report, reported by Kantipur, 16 October 2025
Supreme Court of Nepal, active case files
Outcomes, not adjectives
Case 02. Commercial bank, 2024
A court deadline met with three days to spare
76%faster retrieval, days to under 6 hours
100%chain of custody delivered with the file
0staff hours diverted to searching
Our retrieval depended on one long-serving staff member's memory. When he retired, we couldn't locate several important files.
Head of Administration, financial institution
A former records room became additional customer service desks. In another location we released an entire leased floor.
Head of Branch Operations, commercial bank