Banking and financial institutions
Account opening, KYC, loan and credit files
Vouchers, cheques, branch records
NRB inspection can ask for anything, at any age, with little notice. Branch floorspace is expensive and archives consume the cheapest-to-convert rooms first.
Insurance
Policy documents, proposal forms
Claims files, surveyor reports
A policy written today may be claimed against in twenty years. The original document is the entire defence in a disputed claim.
Capital markets and brokerage
Client registration, contract notes
Settlement records, KYC
SEBON compliance rests on producing the paper trail behind a trade, in order, on request.
Hydropower
Licences, PPAs, land and compensation
Drawings, environmental studies
Project documentation outlives the project team, often by decades. The people who know where things are filed leave long before the licence expires.
Government and public sector
Departmental files, personnel records
Procurement, correspondence, archives
Administrative transfers move people faster than they move knowledge. Continuity has to sit in a system, not in a posting.
Manufacturing
Production and batch records, QA
Supplier and purchase, statutory registers
Batch traceability is only as good as the ability to pull the record for a specific date, years later.
Private corporates
Board and secretarial, HR files
Contracts, tax and finance, legal
Statutory registers and executed contracts have no acceptable substitute. A scan is evidence; the signed original is proof.
